Position: Contracts Administrator
Background on SFP: The mission of Sustainable Fisheries Partnership (SFP) is to work toward rebuilding depleted fish stocks, reducing the environmental impacts of fishing and fish farming, and ensuring sustained economic opportunities for fishing communities worldwide. SFP improves access to information that can guide responsible seafood sourcing, and enhances the ability of seafood companies and partners to work with governments to improve policies and management practices in support of sustainable fisheries and aquaculture sectors. Visit www.sustainablefish.org to learn more.
Employee Position Summary:
The position serves two primary functions: contracts administration and legal support. The position reports to the COO and works closely with the CFO, HR Director, Advisory Service Director and other senior managers across the organization. This position will help facilitate the effectiveness and efficient delivery our conservation mission, while limiting exposure to risk.
The Contracts Administrator works closely with HR, Finance and hiring managers to coordinate and expedite service agreements and other contracts. The position is also responsible for adherence to organizational policy & procedures, donor requirements, and best practices relating to such agreements.
The position provides legal support focused on: reviewing and providing guidance on contractual content for service agreements, MOUs, and NDAs, and liaises with external counsel as required. As SFP does not have in-house counsel, the Contracts Administrator will advise when external legal review is warranted and facilitate that engagement.
We are seeking a paralegal, or an exceptional legal or office management professional, with contract administration experience, that knows how to effectively engage with and motivate their colleagues, and can do so effectively within a 100% virtual organization.
- Prepare and administer staff, contractor, and consultant agreements, including supporting the negotiation, review/revision, and approval of contract terms, statement of work, cost, timelines, and other key elements.
- Coordinate, prepare, administer vendor agreements and service and sales agreements (e.g., purchase, sales, MOU, NDA, etc.) with external parties, including supporting the negotiation, review/revision, and approval of contract terms, statement of work, cost, timelines, and other key elements.
- Provide guidance and oversight on relevant procedures and policies (internal and external, including procurement policies, US Govt. purchasing requirements, Fly America Policy, etc.).
- Review all contracts/agreements for legal requirements, and adherence to corporate policies, and business procedures.
- Review and update existing contract templates regularly.
- Review and propose changes to relevant policies, procedures, and practices.
- Develop and provide training in contractual terms and conditions, procedures, etc. to managers and other staff.
- Organize and maintain records of legal documents.
- Liaise, facilitate, and when needed lead external legal counsel consults.
- Complete other assigned projects and or tasks as required.
Essential Qualifications and Skills:
- Proven self-starter
- Experienced in contracts administration
- Excellent communications, inter-personal, organizational, and analytical skills
- Experienced in change management, developing programs, and implementing systems
- A minimum of 5 years’ relevant experience in contracts administration or in a practice specializing in transactional or contractual matters
- Keen judgment; ability to apply knowledge, skills and experience in accordance with professional standards, laws and ethical principles to determine best course of action
- Ability to understand complex situations and then provide structured and organized solutions
- Personal qualities of honesty and integrity, and a commitment to conservation
- Flexibility to effectively balance independent initiative with team collaboration
- Ability to work within a framework of responsibilities, objectives, and deadlines without (or with limited) in-person supervision
- Ability to work comfortably and effectively in a fully online environment: work-from-home arrangements, strong practical knowledge of productivity software and/or platforms (i.e., Word, Excel, email, DocuSign & other common business communication tools), ability to learn new technology with ease, etc.
- Cultural awareness to work and communicate effectively with diverse colleagues
- Scheduling flexibility to facilitate interactions with globally dispersed colleagues
- Ability to travel about 2 weeks per year, including international destinations
- Ability to handle sensitive information with strict confidentiality
- In-depth knowledge and understanding of contract language and contractually binding terms and conditions
- Keen attention to detail, ability to identify errors and key risk areas in a contract
- Ability to work effectively across all levels of the organization and with its partners
- Demonstrated ability to manage projects within a remote and matrix environment
- Associates or bachelor’s degree in paralegal studies, business administration or related field.
Additional Non-Essential but Desirable Qualities:
- Project Management Professional (PMP) certification
- Prior nonprofit experience
- Experience working with government and foundation grants
- Good verbal and written communication skills in Spanish, Bahasa or other relevant additional language(s)
- Based in US Pacific or Hawaii Time Zone preferred
Duration/Level of Effort: This is a full-time position. Level of Effort is expected to be 40 hours per week. The anticipated start date for this position is August 2021.
Compensation: Competitive and based on experience.
Application: The deadline is 30 June 2021; all inquiries will be kept in the strictest confidence. Qualified candidates should submit the following to firstname.lastname@example.org with the subject line “Contracts Administrator”:
- Letter of interest, including salary requirements (no more than 1 page)